Yes, you can access the latest badge portrait on file, through the Laboratory's Data Warehouse. While the latest portrait on file usually will be the one on your latest badge, for technical reasons, it is not always the case. However, the purpose of making the images available is to offer a capability to use them for a variety of official (work-related) purposes.

Each person with an active EIS record will be able to access his or her own portrait if DWALL authority has been assigned.

Group managers have the system authority to access the images of everyone in their Group, and are permitted to assign that authority to non-managers. However, there are important legal restrictions governing use of these images

The images are in a standard format, jpeg. By right clicking on the image, it can be saved to a drive or disk, and then pasted into documents, sent as an e-mail attachment, etc.

To access your badge portrait, you will need:

• A Laboratory workstation, or abilityto dial-in to your Lab account from a non-Lab computer;
• An administrative-level Token Card that authorizes you to access your data;
• DWALL authority.

To run the data warehouse report:

1. Go to the Laboratory (internal view) home page, and pulldown the Select a Shortcut window
2. Select Data Warehouse
3. At the Data Warehouse home page, click on Select a Report
4. If you are not currently logged into the Data Warehouse, you will be prompted to use your Token Card and authenticate yourself by entering your Z number and then your password
5. At the next page make sure the tab labeled Personnel is highlighted - if not, click on the Personnel tab at the top
6. Go to the category labeled Badge Office Information
7. Select Badge Portraits
8. Fill in either your name or Z number (preferably the latter, but do not fill in both - make sure other fields such as Division Code and Organization Code are blank
   • Whenever you enter letters, they must be UPPERCASE
   • If you do not know how your full name appears (in the format LAST FIRST MI) and you wish to search on your name, enter part of your name followed by an asterisk (e.g., SMITH J*) - if you do not do this, your search by name will be unsuccessful
9. Click on the Create Report button
10. Click on your image to view it
11. Right click on your image to save it and name it as a file.

If you do not have your own Token Card, you can ask your Group Office to obtain your badge portrait for you.

Group and Division management can run this report for the entire Group or Division, using the organization or division code.

For assistance on running this report or in obtaining DWALL authority (UC employees have this authority automatically) contact the IM-2 EIA Consultants Office, 665-4444 / Option 2.

Also see: BITS article (January 2001) on the Data Warehouse's Badge Portraits (and Badge History Report).