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Foreign National Visitors to Whom this Procedure Applies

General Points

Procedural Steps

Related Links:

Important Points about Classified Visits READ FIRST!

Guidelines for Completing Form 5631.20 (for use by visitor's     organization)

Requesting Sigma Access for Visitors

Tips for Visitors to Los Alamos National Laboratory

Visitor Guide to Los Alamos National Laboratory

• Hold a clearance from a foreign government;
• Hold a DoD/U.S. Government clearance and work for a non-DOE U.S. government agency or contractor to such an agency;
• Employed by DOE or a DOE contractor site, hold a DOE clearance, but are not in possession of a cleared DOE Standard badge;
• These procedures do NOT apply to cleared foreign national visitors who are employed by DOE or a DOE contractor site, hold a DOE clearance, and are in possession of a cleared DOE Standard badge - however, such visitors:
  • are expected to advise their LANL host in advance of their visit of their non-U.S. citizenship status
  • must adhere to the requirements in DOE Policy 142.1 (Unclassified Visits and Assignments by Foreign Nationals) or the Classified Visit portion of DOE Order 470.1 (Safeguards and Security Program)
  • if employed at a DOE weapons complex facility and hold an active Q clearance they may be given access to Sigma-designation classified matter by the host, based on the same criteria as a U.S. citizen DOE-cleared employee provided the access given is consistent with the basis upon which the visitor's clearance was granted (DOE Manual 472.1, Chapter VI).

  

• LEAD TIME FOR VISIT APPROVAL.
• Allow sufficient lead time to obtain any access approvals (generally a minimum of 5 work days before the visit) plus creation or updating of EIS record (see below) if necessary (allow an additional 2 work days);
• When a cleared foreign national visit requires DOE/HQ approval (see red text in the bullet "IF THE VISITOR IS A:" of the Procedural Steps below for those circumstances which require it) such approval may not come from DOE/HQ until shortly before the visit start date; thus it is usually prudent to complete the internal (LANL) procedural steps below while approval such is pending.
• WHO MAY BE A LANL HOST. The visitor's host must:
  • be a U.S. citizen
  • be a University of California employee of the Laboratory or a Federal employee of DOE's Office of Los Alamos Site Operations (formerly Los Alamos Area Office)
  • have an active clearance held on behalf of LANL
  • hold a clearance that permits classified access equal to or greater than that granted to the visitor
• AUTHORIZED VISIT PERIOD.
• Visitor's clearance must be on file (i.e., valid for) at least the length of the visit.
• Visit authorization period cannot exceed one year.
• ACCESS TO LABORATORY SECURITY AREAS. The visitor must be escorted by a cleared Laboratory employee within security areas and may only go through those security posts designated on Laboratory Form 1745 (see procedural steps below).

• CLEARED FOREIGN NATIONAL VISITOR SITE BADGE. Review eligibility requirements and characteristics of the LANL site-specific cleared foreign national visitor badge.

• AUTHORIZATION TO ACCESS SIGMA LEVEL CLASSIFIED MATTER. The Badge Office does not handle Sigma access issues for cleared foreign national visitors.

• IF THE VISITOR IS A:
  • citizen of the United Kingdom and an employee of the UK's Atomic Weapons Establishment (AWE), the visit must first be arranged through the Laboratory's US/UK Administrative Coordinator who will be the point of contact for DOE/HQ approval - once arrangements are made go to the next solid bullet;
  • foreign national working for a U.S. government agency other than DOE (see above, General Points, for DOE employees)
    • the visitor's organization's security officer must submit for approval, by fax, a properly completed and signed DOE Form 5631.20 (consult the Guidelines for completing this form) to the DOE/HQ/NNSA (NA-55) Office of Nuclear Safeguards and Security Programs (Fax: 301/903-3395) if authorization for access to Secret Restricted Data (SRD) or higher, whether with weapon data (Sigma) or without, is being requested;
    • the visitor's organization's security officer should submit, by fax, a properly completed and signed DOE Form 5631.20 (consult the Guidelines for completing this form) directly to the LANL Badge Office's Control of Classified Visits Program (Fax: 505/667-9194) if authorization for SNSI or lower classification is being requested
  • foreign national working for a foreign government agency other than the UK's Atomic Weapons Establishment (AWE), contact the Control of Classified Visits Program (see contacts at the top)
• HOST ORGANIZATION REQUIREMENTS:
  • The hosting organization submits a Request to Create or Update an EIS Record (formerly Z Number Assignment Request) (Lab Form 1782) if visitor does not have an EIS record; if an EIS record already exists, but is missing any mandatory data (SSN, DOB, citizenship, employer) or data is not correct, provide the data to the Badge Office as soon as possible, since the visit cannot be processed until a complete, current EIS record exists
  • The hosting organization must also submit to the Badge Office a properly completed and signed Cleared Foreign National Visitor Badge Request (Lab Form 1745) - it is essential to return it to the Badge Office promptly (it may be submitted at the same time as Form 1782) so that the visitor(s) are not unnecessarily inconvenienced after arrival.  The visitor's host, and only the host, must sign the form, since by this signature the host takes responsibility for the visitor from the start to the end of the visit
  • All security posts through which the visitor will pass and all designated escorts must be indicated on Laboratory Form 1745; the Protective Force will receive a copy of this form from the Badge Office's Control of Classified Visits Program from which it will issue a Special Security Order (SSO).  Entry will only be permitted through those security posts designated, withan escort that appear on the SSO.
  • BADGING THE VISITOR. If all necessary information and approvals have been obtained, the Badge Office will be ready to badge the visitor upon arrival, or will have the badge ready, if a picture is not required. Note - if a digital picture of the visitor can be supplied in advance, the picture badge can prepared in advance.