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SPECIAL ANNOUNCEMENT
LABORATORY SECURITY CONCERN: How it affects visitors

Related Links:

Tips for Visitors to Los Alamos National Laboratory

Visitor Guide to Los Alamos National Laboratory

General Points:

• Applies to U.S. citizens
• Individuals with an uncleared DOE Standard badge issued by another DOE site may use their badge in Laboratory non-security areas and do not need a LANL site-specific uncleared U.S. visitor badge
• Review eligibility requirements and characteristics of LANL-issued site-specific uncleared U.S. visitor badge
• For many types of visits by U.S. citizens, a badge is NOT required - review those characteristics to determine whether processing a visit request (see procedural steps below) is necessary
• When a badge is not required (see previous bullet) the hosting organization may nevertheless exercise the option to request one
• The host of an uncleared U.S. visitor may be any current Laboratory worker (including an uncleared foreign national) - the host cannot be another visitor
• Maximum visit period for a single request is one year

Procedural Steps:

• Preferred lead time for the procedure outlined below is two (2) work days prior to the visit's start date
• Hosting organization submits Lab Form 1782 Request to Create or Update an EIS Record (formerly Z Number Assignment Request) if the visitor does not have an EIS (Employee Information System) record; if an EIS record already exists, but is missing any mandatory data (SSN, DOB, citizenship, employer) or data is not correct, the correct data should be provided to the Badge Office as soon as possible, since the visit cannot be processed until a complete, current EIS record exists;
• Hosting organization completes and submits to the Badge Office Lab Form 1735 (U.S. Visitor Badge Request) - it is essential to complete the form and submit it to the Badge Office promptly so that the visitor(s) are not unnecessarily inconvenienced after arrival. The visitor's host, and only the host, must sign the form, since by this signature the host takes responsibility for the visitor from the start to the end of the visit. Note: A foreign national LANL assignee is permitted to host an uncleared U.S. citizen visitor.
• If all necessary information and signatures have been provided, the Badge Office will be ready to badge the visitor upon arrival, or will have the badge ready, if a picture is not required. Note: If a digital picture of the visitor can be provided prior to the visit, a picture badge can be prepared in advance.