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Congratulations!  Now that you have your clearance at LANL, you are ready to receive your DOE Standard Badge, provided the following are satisfied when you come to the LANL Badge Office.  For additional questions, contact the Badge Office, badge@lanl.gov or (505) 667-6901.

 

Select a Topic:

Personnel Record

Clearance-Related

Badge Request Form

Security Training

Other Requirements

 

Personnel Record

• ACTIVE PERSONNEL RECORD. You must be currently employed, as verified in the Laboratory's Employee Information System (EIS). This applies to all worker categories (UC, affiliate, subcontractor, vendor, etc.).
  It is possible to have an active clearance prior to being in employment status or having a current contract or agreement with the Laboratory.   However, you cannot be badged until your personnel record is in "active" status - that is, it can be verified that you work directly or indirectly for the Laboratory.
• CORRECT PERSONNEL INFORMATION.  All mandatory data (data of birth, citizenship, Social Security Number) must be current, correct, and complete in your EIS record.
  You will need to have corrected any errors or discrepancies (including your name) prior to being badged.  If you need assistance regarding your EIS record, contact your Division’s HR Generalist or your subcontractor employer administrative office, as appropriate.

• CLEARANCE STATUS.  Your clearance must be validated in the badging system as active.
  At the time you come to the Badge Office, your clearance will be verified as being active prior to issuance of a clearance badge. You may have been given advance notice that your clearance will be or has been granted - it is only when the Badging System, linked to the Clearance System, confirms this that you can receive a clearance badge.
• FOCI REQUIREMENTS.  If you are a subcontractor, vendor, or "external" employee your direct employer must have a FOCI-approved contract with the Laboratory at the same clearance level as the clearance you have been granted or you cannot receive a badge at the level you have been cleared to.  If your employer does not have an active FOCI-approved contract, you cannot receive a clearance badge at all.
  You can only receive a clearance badge if the contract you are working under is FOCI (Foreign Ownership, Control or Influence) approved -- this is a DOE requirement.

• BADGE REQUEST FORM ON FILE.  A properly completed and signed Laboratory Form 917 (DOE Standard Badge Request) must have been submitted by your organization or brought by you to the Badge Office.
  You must come to the Badge Office within 30 days of the form being submitted or a more current form will have to be re-submitted. You must also be badged within 30 days of being notified that your clearance was granted or you will need a waiver from the S-6 Clearance Processing Team.
• INFORMATION ON THE BADGE REQUEST FORM.  All personnel and security data about you on Laboratory Form 917 must be complete and in agreement with what is in your EIS record and the Clearance System. The badgeholder may not make hand-written changes or corrections to the form once at the Badge Office.
• SIGNATURE ON THE BADGE REQUEST.  Form 917 must be signed by an authorized manager, as verified in the Laboratory's Signature Authority System (SAS). Managers may delegate the necessary authority to others in their organization, either temporarily (when "Acting") or permanently.

• SECURITY TRAINING PLAN.  If you are being granted a clearance for the first time at LANL, are having a clearance transferred to LANL from another DOE site, or having a clearance re-instated, a Security Education Training Plan (Training Plan 729) must be established or re-activated for you in the Laboratory's Employee Development System (EDS).  The Training Plan is not set-up until the day after your clearance is granted.  You cannot receive a badge until 1) an active Training Plan exists in EDS, and then 2) you have fulfilled the necessary security awareness requirements (see next item).
• SECURITY AWARENESS REQUIREMENTS.  You must fulfill DOE’s security awareness requirements and the Badging System must be able to verify this.
  If this is the first time you have been issued a DOE clearance at Los Alamos National Laboratory you must attend the Comprehensive Security Briefing, given every Tuesday and Thursday at 1:30 p.m. in the Badge Office (no reservation required) before you can be issued a badge. DO NOT take the briefing until your Security Training Plan 729 has been established (see previous bullet).  If your LANL clearance has been re-instated you only need to have taken the Laboratory's annual security refresher within 12 months. If you need to make special arrangements for a briefing, contact the S-2 Security Training Coordinator, 665-7844, in advance.

• CITIZENSHIP. You must be prepared to state your citizenship when asked at the time of badging.
  Only citizens of the U.S. are eligible to receive a DOE Standard Badge.
• VALID PHOTO IDENTIFICATION.  You must come to the Badge Office with valid photo ID.
  Several forms of photo identification are accepted, including a current U.S. driver’s license, current U.S. passport, uncleared DOE Standard badge.