Occasionally a person to whom LANL intends to issue a DOE Standard Badge cannot come to the Badge Office in person. Typically this involves an employee who is working permanently at the Nevada Test Site, is on change of station at DOE/HQ or another DOE site, etc., and cannot conveniently come to the Badge Office in Los Alamos.

At the request of the Group for whom that individual works, a badge can be issued following these procedures:

• A complete personnel record, including Z number, name, Social Security Number, date of birth, and citizenship, must first exist in the Laboratory's Employee Information System (EIS).
• A digitized portrait photograph must be supplied to the Badge Office. The picture can include more than the face, since the badging system can crop on the head and shoulders, if the picture has adequate resolution. The following standard electronic formats are acceptable:
• JPEG (recommended format)
• TIFF
• BITMAP
• GIF
  Digitized images may be sent by e-mail to the Badge Office (badge@lanl.gov) as file attachments.
• If applicable, Laboratory Form 917, DOE Standard Badge Request, must be submitted by the individual's Group to the Badge Office.
• If the individual is to receive a clearance badge under circumstances that require having to take a Comprehensive Security Briefing as a pre-requisite, alternate arrangements must be made with the S-2 Security Training Team for taking the briefing, since normally it is a live presentation given at LANL. Once the individual fulfills the briefing requirement, per arrangements worked out with S-2, and has been credited in the Employee Development System (EDS), a badge will be issued by the Badge Office. NOTE: The briefing must not be credited before the clearance has been granted.
• The Group picks up the finished badge from the Badge Office and sends it by express mail service to the badgeholder OR the Badge Office sends the badge directly, via a designated, official Point of Contract, to the site where the badgeholder is located; the individual will sign a receipt provided by the Group or site Point of Contact, verifying, for Badge Office records, that the individual received the badge.
• If the new badge being created is a replacement for an existing badge, the Group or badgeholder is responsible for the return of the "old" badge to the Badge Office for accountability and destruction. The badge that has been replaced must be returned with the signed receipt for the new badge received.